tUploading Files to the GO™ System
 
Grants Online offers a seamless uploading workflow directly within the application. To upload files the user will:
 
-Navigate to the Support Materials section within the online application, under the "My Forms" tab.
-Click on the "Upload" button.
-A new window will popup where you can manage your file uploads.
-Enter in a Title and Description (including required info listed above), and Browse for the file you would like to upload.
 
Repeat steps above until all of your files have successfully uploaded. Close the popup window and be sure to hit the green "Save" button at the bottom of the application page to save your work.
 
Detailed File Specifications by File Type:
 
Image: 
Use jpg, jpeg, gif, or png file formats.
Please note, bmp and tif files will not play within the slideshow. These file need to be downloaded and opened in image software like photoshop and saved in one of the file formats listed.
 
Video:
Use 3gp, avi, flv, mov, mp4, mpg, rm, and wmv file formats.
Video files are the only files that have additional restrictions. Videos must be greater than or equal to 480x360 resolution and 12 frames per second. All video files are converted into mp4. The final file size of the video file will be less than the original file size. The system will create 3 versions of the video to be streamed for slow, normal, fast internet connections. The NEA has a great tutorial on how to convert video to higher resolutions if it's too small: http://nea.culturegrants.org/navigation/links/page/video-help
 
Documents:
Use doc, docx, txt, xls, xlsx, pps, ppt, pptx, and pdf file formats.
All documents will need to be downloaded to view. The user will need third party software to open documents. We recommend using the PDF format since it's the most versatile file type and can be opened directly in the browser after downloading.
 
Audio:
Use aac, mp3, mpa, ra, wav, wma, and eps formats.
All audio files are converted to mp3.
 
Video Help
 
When videos do not meet the minimum requirements, the user may need to change the file type or increase the video’s resolution. Media Converter provides these tools as a free online service. Note: Mediaconverter.org is a third party web application and as such, we cannot provide technical support for issues related to its functionality. We only recommend it as a free solution for converting your videos.
 
Converting your video using www.mediaconverter.org:
 
1. Click upload a file to upload your video/audio. (Only pay attention to the black box, you will not use any other area on the site.)
  
2. Click Choose file and select your video file from your computer. Make sure your file is a supported file format. Click Ok.
 
3. Click the green arrow, Go to the next step.
 
4. Select .mp4 from the dropdown and make sure to check the box I want to set advanced options. Click OK.
 
5. Under Set additional options, you only need to change the Resolution to at least 480x360. You won't need to change anything else here. Click Ok.
 
6. Click start to begin converting your file. This may take some time depending on how much traffic the site is experiencing.
 
7. You will see "Download" under Action. Click to download your converted file.
 
Recommended Export Settings for Final Cut:
 
Videos:
Export to Using Quicktime Conversion
Format - Quicktime
Click on Options
Video Settings
Mpeg4 Compression
Best
24 Frames
24 Key Frames
2000 Data rate
change size to 640x480
preserve aspect ratio using letter box
Audio Settings
AAC
22,050 khz
 
Audio:
Export to Using Quicktime Conversion
Format- Quicktime Movie
Click on Options
Uncheck box next to video
Audio Settings
AAC
Stereo (L,R)
44,100 khz (44.1)
128kbs
 
Viewing Uploaded Work Samples
 
There are two places that you can access your work samples: 1) On the main page there is a "Portfolio Manager" tab, and 2) In the Application itself, under the “Support Material” section, you can review thumbnails of any files you have uploaded for submission.  
 
Every file type can be downloaded by clicking on the file name to download the file. The user will be prompted to Open or Save the file. This will be the same for ALL file types. If the user chooses to open the file, the user must have the appropriate third party software, browser configurations or plugins to support opening the file type. It is the responsibility of the user to have the appropriate software configurations to support the file type.